Sunday, 27 September 2020

Family Reimbursement

MotherSonThe Family Reimbursement Program is a family and community support service provided by The Arc of Schuyler. Many families who have a family member with a developmental disability living at home have special expenses that the typical family does not have. This program is designed to assist those families with the increased expenses, which ultimately strengthen family stability and unity. Please submit your applications as soon as possible in the calendar year to be considered for Family Reimbursement.

Who is eligible for the family reimbursement program?
  • Families (biological, adoptive, or extended) are eligible if they have a family member with a developmental disability who lives at home. A person who lives alone is not eligible for the family reimbursement program.
  • Eligibility with supporting documentation has been predetermined and provided by the Office for People with Developmental Disabilities (OPWDD).

Family Reimbursement Fact Sheet

How do I apply for the family reimbursement program?
  • Complete the Family Reimbursement Program application located on our website under “Family Reimbursement”. You can also request an application from our This email address is being protected from spambots. You need JavaScript enabled to view it..
  • Submit the application and supporting documentation to the Director of Service Coordination at The Arc of Schuyler.
  • The application will be reviewed by the Family Reimbursement Committee and you will receive a response within 30 days of submission.
  • If your application is not approved, you can appeal the decision by contacting the Director of Service Coordination. Your application will be reviewed through a reconsideration process.
How does the program work?
  • Submit respite vouchers or original receipts showing the cost/price of item or service and eligibility documentation.
  • The reimbursement check is sent to you. In some instances, the vendor may be paid directly for approved goods/services.
What goods, services, and subsidies may be reimbursed by the program?

After School Day Care: Parents are obligated to provide child care for children under 13 years of age. If the cost of child care is higher due to the child’s developmental disability, The Arc of Schuyler may reimburse for the difference. The cost of care may also be reimbursed if the child is 3 years of age or older and cannot stay at home alone.

Auto Repairs: Automotive repair costs can be reimbursed if the repairs relate to transportation to and from the residence, program, and services. This does not include routine maintenance.

Clothing: Specialized clothing or clothing that is adaptive or necessary for the family member’s health and safety may be reimbursed. If health and safety are an issue, the request will require documentation as verification.

Computers: Purchase of a computer will require a letter of justification that describes the equipment needed and how it relates the person’s disability, verification that the person with a disability has the capability to benefit from its use, and identifies your source of technical assistance and support. You must also submit a letter from the Committee on Special Education, a teacher, or a person from another discipline that describes the person’s ability to use the computer and how s/he will benefit. Applicants are responsible for maintenance of the computer.The cap for a personal computer is $500 and may be prorated depending on the number of other family members that will be using the computer.

Disposable Underwear: Parents are responsible for the purchase of diapers for children under 3 years of age. If the person needs disposable underwear after the age of 3 and Medicaid has denied funding, reimbursement through The Arc of Schuyler may be considered.

Furniture and Appliances: If the furniture is primarily for the benefit of the person with a developmental disability and is adaptive in nature or necessary for the health and safety of the person, the reimbursement request can be considered. Documentation is needed to verify a health and safety issue.

Financial and Life Planning: If you choose to use a private attorney to provide assistance with financial and life planning, you may seek reimbursement at the current rate of $280.00.

Gluten Free/Casein Free Dietary Expenses: You must consult with a dietician/nutritionist regarding a gluten free/casein free diet before receiving reimbursement. The intent is for families to obtain knowledge and understanding about gluten free/casein free dietary intervention therapy for people with an autism spectrum disorder. Requests require a physician’s review and approval for implementation of the diet. You can receive up to 60% reimbursement for the cost of specialty items such as rice and milk. The maximum allowable amount, per person with a disability, is $500 annually.

Supplements: Documentation from a physician for supplement approval as well as treatment goals and how it relates to the person’s developmental disability must accompany the reimbursement request. The maximum allowable amount, per person with a developmental disability, is $500 annually.

Home Environment Modifications: If you live in a rental property, your request will require written approval from the landlord. If you own your home and move within 5 years of the modifications, a payback provision will be expected unless there are extenuating circumstances for cause of the move.


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